Turning Accounts Payable into a Profit Center: How a Retail Giant Saved Over $2.5Million via Dynamic Discounting

For this industry giant with a workforce of over 6,000, cash flow was never the problem, optimizing it was. Handling billions in annual spend across thousands of suppliers, the company realized they were leaving massive value on the table.

While they needed standard invoice automation, their primary goal was financial strategic advantage. They wanted to leverage their strong cash position to capture early payment discounts, a feat impossible with their sluggish, manual legacy systems.

The Challenges

Prior to automation, these organizations faced considerable operational challenges:

Our Solution

ExpenseAnywhere Corporation deployed its cloud-based travel and expense automation platform, ExpenseAnywhere®, configured to meet agency-specific requirements while enforcing consistent policy compliance.

Core capabilities included:

Automated enforcement of federal and NYS travel and expense policies.

End-to-end T&E automation, from pre-travel authorization to reimbursement.

<p>Automated pre-travel approvals and exception management.</p>

Integrated corporate card transaction capture and reconciliation.

Real-time budget tracking and advanced spend analytics.

Seamless integration with agency financial and ERP back-end systems.

Results & Measurable Business Impact

Across participating NYS departments and U.S. federal agencies, ExpenseAnywhere® delivered consistent, measurable improvements:

15-30%

Reduction in overall T&E costs through improved policy compliance, pre-trip controls, and spend visibility.

40-60%

Reduction in manual processing effort for finance and administrative teams.

50%+

Faster reimbursement cycles, reducing average reimbursement times from weeks to days.

90-95%

Policy compliance rates, significantly reducing audit findings and exceptions.

Near real-time

Spend reconciliation, compared to prior monthly or quarterly reconciliation cycles.

30-45%

Reduction in corporate card exceptions through automated matching and controls.

85-95%

User adoption rates, driven by intuitive workflows and mobile accessibility.

Business Values

The automation of travel and expense management resulted in:

Sustained year-over-year cost savings.

Improved audit readiness and regulatory compliance.

Increased operational efficiency and transparency.

Reduced administrative burden for employees and finance teams.

Higher employee satisfaction due to faster approvals and reimbursements.

Conclusion

By implementing ExpenseAnywhere®, NYS departments and U.S. federal agencies transformed their travel and expense operations into a fully automated, compliant, and transparent process. The platform’s ability to handle complex government policies at scale has made ExpenseAnywhere Corporation a trusted long-term partner in public-sector spend management modernization.

Testimonial

Chief Financial Officer

We didn't just automate a process; we unlocked a new revenue stream. InvoiceAnywhere's early payment discount module turned our AP department into a profit center. We are now saving millions simply by paying our vendors faster. It’s a win-win.

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About ExpenseAnywhere Corporation

We are a global leader in AI-powered corporate spend automation, offering end-to-end solutions for travel & expense automation, invoice automation, prepaid or debit card automation, and mileage automation. Our platform empowers enterprises to eliminate manual processes, ensure policy compliance, and gain real-time financial visibility across every transaction.