A Global Pharma Leader Vaccinates Its Finance Operations Against Compliance Risks, Recovering $4.5M in Annual T&E Leakage

A leading US-based pharmaceutical giant with over 18,000 employees and labs in 40 countries struggled to maintain visibility over its massive corporate travel and expense management operations. With sales reps and researchers constantly on the move, the finance team was buried under mountains of receipts and fragmented spreadsheets, making efficient global expense and travel management nearly impossible.

Major Roadblocks & Opportunities

The lack of expense management automation in their legacy systems created severe operational risks

Our Solution

ExpenseAnywhere implemented its enterprise-grade travel and expense management software, featuring expense automation, AI-driven fraud detection, and automated regulatory checks.

Smart Receipt Capture (OCR)

Advanced OCR receipt scanning technology instantly extracted data and cross-referenced it with healthcare compliance laws.

One-Click, Fully Audited Reports

Enabled employees to create and submit comprehensive travel and expense reports with a single click, which are automatically audited against corporate policy in real-time.

Built-in Hotel Itemization

The system automatically breaks down complex hotel folios, separating room rates, taxes, and meals, eliminating manual splitting and ensuring accurate VAT/tax reclamation.

Global Policy Engine

A robust rules engine automatically flagged "out-of-policy" hospitality expenses before submission.

ERP Integration

Seamless 2-way sync with Oracle*, ensuring data integrity across the financial ecosystem.

Business Impact

0 %

Reduction in Audit Time

Automated checks replaced manual auditing, freeing up thousands of finance hours.

0 %

Regulatory Compliance

Zero violations in Sunshine Act reporting due to pre-submission policy enforcement.

$ 0 M

Annual Savings

Plugged spending leaks and duplicate claims across 40 global entities.

0 Days

Reimbursement Speed

Reduced from 45 days, significantly boosting sales team morale.

92%

Reduction in Audit Time

Automated checks replaced manual auditing, freeing up thousands of finance hours.

100%

Regulatory Compliance

Zero violations in Sunshine Act reporting due to pre-submission policy enforcement.

$4.5M

Annual Savings

Plugged spending leaks and duplicate claims across 40 global entities.

6 Days

Reimbursement Speed

Reduced from 45 days, significantly boosting sales team morale.

0 %

auditing, freeing up thousands of finance hours

0 %

due to pre-submission policy enforcement

$ 0 M

claims across 40 global entities

0 Days

Reduced from 45 days, significantly boosting sales team morale

Testimonial

Global Controller Life Sciences Division

ExpenseAnywhere didn’t just digitize our receipts; it bulletproofed our compliance. We now have a command center view of global spend that we never thought possible.

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About ExpenseAnywhere Corporation

We are a global leader in AI-powered corporate spend automation, offering end-to-end solutions for travel & expense automation, invoice automation, prepaid or debit card automation, and mileage automation. Our platform empowers enterprises to eliminate manual processes, ensure policy compliance, and gain real-time financial visibility across every transaction.