Reimagining Public Finance —
The Only Travel & Expense
Management Software Built for
Government from the Ground Up
Federal agencies, municipalities, school districts, and universities operate under different rulebooks — but they all face the same challenge: complex government spending that demands airtight compliance, full transparency, and zero tolerance for error. ExpenseAnywhere® Gov was designed for exactly this environment.
No Request for Proposal. No Lengthy Bidding Cycle.
You're Already Covered.
Public sector procurement rules exist for good reason — but they don't have to mean a 6–12 month RFP process every time. As the sole contract award winner under the AFI Master Agreement, eligible agencies deploy ExpenseAnywhere® Gov in a fraction of the time, at full compliance.
AFI Master Agreement
AFI-2025111
ExpenseAnywhere Corporation holds the Alliance for Innovation Master Agreement — a cooperative procurement vehicle that allows eligible federal, state, and local government organizations to access our travel and expense management software without running a standalone request for proposal. Available through Edge Public and the Civic Marketplace, with terms compatible with most state and federal procurement codes.
6–12 Months
Drafting RFP documents, soliciting bids, evaluating vendors, legal review, award, and onboarding.
Weeks, Not Months
Reference AFI-2025111. Confirm eligibility. Begin procurement. Start deploying your travel management tools.
Procurement Compliance Maintained
The AFI contract satisfies the competitive procurement requirement. Your legal and finance teams are protected.
One Platform. Every Public Sector Organization.
Federal agencies, municipalities, school districts, and universities don't follow the same rulebook — but they share the same operational challenges around government spending, fiscal accountability, and transparent public finance management. ExpenseAnywhere® Gov configures to whichever framework governs you.
Federal Agencies
FTR 300-304 compliance, CONUS/OCONUS auto-sync, TDY/PCS workflows, and OIG/GAO audit-ready documentation built in from day one.
Defense Contractors
JTR-configured workflows, contract/CLIN-level cost allocation, and detailed documentation that stands up to audit requirements.
Municipalities & State Gov
State-specific per diem tables, public procurement documentation, and pre-travel budget controls that prevent overspend before it happens.
K-12 School Districts
Grant-coded tracking for Title I, IDEA, and EDGAR-aligned documentation trails, with board-approval workflows baked in.
Universities & Research
OMB Uniform Guidance compliance, Fly America Act enforcement, sponsor-specific restrictions, and IDC allocation tracking for grant closeout.
Every Compliance Standard. Built In — Not Bolted On.
The best travel and expense management software for government doesn't ask you to configure compliance after deployment. ExpenseAnywhere® Gov enforces your specific regulatory framework automatically — at the point of submission, not during a quarterly review.
Full FTR 300-304 Policy Enforcement
Every expense validated against the Federal Travel Regulation at submission. Pre-configured to current FTR standards — no manual checking, no post-processing, no quarterly audits to catch what slipped through.
FTR 300-304Automatic CONUS Per Diem Sync
GSA updates CONUS per diem rates every fiscal year. ExpenseAnywhere® Gov pulls every revision automatically — your staff never manually updates a rate table or downloads a new schedule again.
GSA Rates · Auto-SyncOCONUS Per Diem — Current Always
OCONUS rates from the DoD Per Diem, Travel and Transportation Allowance Committee are automatically maintained. International and theater-specific per diems are always current — no manual tracking required.
DoD PDTATAC · OCONUSAll Federal Travel Types Pre-Built
Temporary Duty (TDY), Permanent Change of Station (PCS), local travel, and emergency travel — every federal travel type is pre-configured with the correct reimbursement logic and documentation requirements.
TDY · PCS · Local · EmergencyOIG & GAO Audit-Ready Reporting
Every expense creates a complete, immutable audit record: traveler, claim, policy applied, approver, timestamp, and payment. When an OIG or GAO request arrives, the documentation is already assembled — not reconstructed.
OIG · GAO · Full Audit TrailCorporate Travel Card Reconciliation
Daily transaction feeds from government-issued travel card programs are automatically imported, matched to receipts, and reconciled — satisfying the itemized documentation standard without a manual reconciliation cycle.
Card Reconciliation · DailyGrant-Funded Travel Documentation
For agencies and contractors operating under federal grant awards, grant-specific expense coding, allocation documentation, and OMB 2 CFR Part 200 compliance records are maintained automatically alongside every claim.
Federal Grants · 2 CFR 200JTR & Defense Contractor Support
Department of Defense travel rules — for civilian and contractor personnel — are pre-configured across all relevant JTR chapters. Contract and CLIN-level cost allocation is built in for DCAA-grade documentation.
JTR · DCAA · CLINBudget Visibility & Analytics
Real-time federal budget tracking against allocated appropriations by department, program, and cost center. Finance officers see live government spending data — not a month-end report produced three weeks later.
OMB Reporting · Real-TimeState-Specific Per Diem & Mileage
Every state publishes its own per diem and mileage schedules — none of which match each other or the federal standard. ExpenseAnywhere® Gov is configured to your state's published tables, not a generic federal default that doesn't apply.
State Per Diem · State MileageFOIA-Ready Documentation
Freedom of Information Act and state open-records requests are answered in minutes, not days. Every expense record is searchable, complete, and exportable — so a records request is a search-and-export task, not a manual file-pulling exercise.
FOIA · Open RecordsPublic Procurement Documentation
The purchase trail required under state procurement law is generated automatically as part of the normal expense workflow. Board meeting reports, audit committee filings, and oversight reviews are all produced without additional preparation.
Procurement Law · TransparencyPre-Travel Budget Verification
Before a travel request is approved, the system checks it against remaining department allocation. A budget conflict surfaces during the request — not during reconciliation three weeks after the trip.
Budget Control · Pre-ApprovalMulti-Department Approval Workflows
Complex organizational structures with varying approval chains and budget codes — across departments, divisions, and branches — are all supported without forcing every unit into a single rigid process.
Multi-Level ApprovalsUse Tax & Public Entity Tax Compliance
Geo-code-based use tax compliance reviewed automatically on every expense. Eliminates the manual receipt review that currently consumes your compliance team's time at every month-end close.
Use Tax · Geo-CodeTitle I & IDEA Grant-Coded Tracking
Travel funded under Title I, IDEA, or other federal education programs is automatically coded to the correct grant at submission — no manual cross-referencing against funding sources, no end-of-year scramble to reconstruct allocations.
Title I · IDEA · Grant CodingEDGAR-Aligned Documentation
The Education Department's General Administrative Regulations set specific documentation standards for federal program expenses. Those standards are built into every grant-funded claim by default — not added manually before an audit.
EDGAR · Federal ProgramsBoard-Approved Authorization Workflows
Travel requiring school board sign-off routes through the exact approval chain your district policy specifies. The board decision is permanently documented against the claim — a complete record without a separate note-taking process.
Board Approval · DistrictsOMB Uniform Guidance — Research Travel
2 CFR Part 200 cost allocation and documentation apply automatically to research travel funded by federal sponsors. Sponsor-specific NSF, NIH, and DOE restrictions are enforced before the trip is booked, not after the fact.
2 CFR 200 · NSF · NIHFly America Act Compliance
International travel charged to federal grants is checked against Fly America Act carrier requirements. Noncompliant bookings are flagged before departure — protecting your institution from a common grant audit finding.
Fly America · InternationalIDC Tracking & Grant Closeout
Indirect Cost Rate allocations tied to sponsored travel are tracked throughout the grant lifecycle — generating the documentation required for closeout and single audit purposes without a separate administrative effort.
IDC · A-133 · CloseoutWhat Every Government Organization Gets Out of the Box
Regardless of whether you're a federal agency enforcing FTR or a school district managing Title I travel, these capabilities are standard — the common infrastructure underneath the compliance layer.
Federal & State Per Diem Rates That Update Themselves
Manual per diem management is among the highest-risk areas in government finance. Outdated rates, rounding shortcuts, and misapplied proration rules each become an audit finding. ExpenseAnywhere® Gov removes the human step from the calculation entirely.
CONUS Rates Sync on Publication Day
The moment GSA releases its annual federal travel rate schedule, every domestic locality in the platform updates automatically. No version lag between what GSA publishes and what your travelers are reimbursed against.
OCONUS Rates Updated Monthly
Foreign per diem figures, including theater-specific and post-specific adjustments, are pulled directly from the DoD PDTATAC monthly publication — with no manual tracking spreadsheet required.
State Schedules Configured per Jurisdiction
For state and local agencies, the platform is configured to your specific state's published per diem and mileage tables — not a federal default that doesn't apply to you.
First & Last Day Proration — Automatic
Partial-day M&IE calculations, lodging versus meal splits, and first/last-day proration are calculated using the exact formulas each regulation specifies — every time, without spreadsheet drift.
Exceptions Documented, Not Just Approved
When actual-expense reimbursement above standard per diem is required, the justification and the approval record are captured together — defensible from day one, not reconstructed during an audit.
| Locality | M&IE | Lodging | Total | |
|---|---|---|---|---|
| Washington, D.C. | $79 | $179 | $258 | LIVE |
| New York, NY | $79 | $231 | $310 | LIVE |
| San Francisco, CA | $79 | $200 | $279 | LIVE |
| Chicago, IL | $79 | $163 | $242 | LIVE |
| Albany, NY | $68 | $131 | $199 | LIVE |
| Standard CONUS | $68 | $107 | $175 | LIVE |
Temporary Duty Travel
Standard per diem with automatic first/last-day proration applied per FTR requirements.
Permanent Change of Station
Relocation-specific entitlements and household goods reimbursement logic, pre-configured.
Local Travel
Mileage and incidental rules for travel that doesn't trigger overnight per diem entitlements.
Emergency Travel
Expedited authorization paths with retroactive documentation capture for time-critical travel.
From Pre-Travel Authorization
to Reimbursement — Automated
The complete travel and expense management lifecycle — from budget check to payment — runs without manual intervention. Every step logged, every policy validated, every dollar traceable.
Pre-Travel Authorization
Budget verified before approval. Regulation-compliant authorization workflow completed digitally — no paper forms.
Online Travel Booking
Integrated online travel booking tool connected directly to your expense platform. Itinerary imports automatically.
Receipt Capture & Matching
Mobile receipt snap. AI extracts data and matches to card transaction instantly. No manual entry.
Compliance & Approval
Policy validated at submission. Multi-level approval routed per your hierarchy. Audit trail generated automatically.
Reimbursement Disbursed
Employee paid directly in their preferred currency. Reimbursement cycles cut from weeks to days.
What NYS Departments and U.S. Federal Agencies Actually Achieved
For more than a decade, ExpenseAnywhere® has supported NYS Departments of Transportation and Health, the Attorney General's Office, the Office of General Services, the Public Service Commission, and multiple U.S. Department of Energy national laboratories. Here's what modernizing government finance looks like in practice.
Security Standards That Government Demands
Federal and public sector data handling requirements aren't optional add-ons — they're baseline requirements that the platform must meet before any agency record touches the system.
PCI-DSS Certified
Full payment card security compliance on every government card transaction processed through the platform.
SOC 2 Type II Audited
Independently verified security, availability, and confidentiality controls — reviewed annually by an accredited third-party auditor.
HIPAA Compliant
Healthcare-grade data protection for federal health agencies, hospital systems, and any organization whose travel data intersects with protected health information.
GDPR Ready
European data protection regulation compliance for agencies and organizations operating across international jurisdictions.
What Public Finance Officers Ask Us First
Reimagine How Your Agency
Manages Government Finance
No request for proposal required. No months-long procurement cycle. Talk to our public sector team — see a live demo configured for your agency type, compliance framework, and ERP environment.