ExpenseAnywhere® Gov — T&E for Federal Government & Public Sector Enterprises | FTR Compliant | Schedule Demo
FTR · JTR · State Travel Regs · OMB 2 CFR 200 · FISMA-Ready

Travel & Expense Management Built for Federal Government & Public Sector Enterprises — Not Adapted for It

ExpenseAnywhere® Gov is purpose-built for federal agencies, defense contractors, state & local government, municipalities, K-12 , and universities. Federal departments get full FTR compliance with automatic CONUS/OCONUS per diem updates and OIG-ready audit trails. Public sector organizations get configurable support for state travel regulations, OMB Uniform Guidance, and federal education grant requirements — all in one platform.

🛡 FTR Compliant 📋 FISMA Ready 🔒 HIPAA Certified 📊 OIG/GAO Audit Ready 💳 GSA SmartPay
Schedule Public Sector Demo → View FTR Compliance
100%
Federal Travel Regulation compliance built-in
Auto
CONUS & OCONUS per diem rate updates
Zero
Manual per diem calculation errors
OIG
Audit-ready documentation from day one
Trusted by federal agencies, contractors, and public sector organizations
FEDERAL & PUBLIC AGENCIES DEFENSE STATE & LOCAL SCHOOLS UNIVERSITIES NON-PROFITS
🏛

AFI Master Agreement AFI-2025111

ExpenseAnywhere® Gov is available through the AFI Master Agreement (AFI-2025111), making procurement fast and compliant for eligible government and public sector organizations. Available via Edge Public and the Civic Marketplace — eliminating the need for a standalone procurement process.

AFI-2025111 Edge Public Civic Marketplace GSA Schedule Compatible Read the Full Contract
Government & Public Sector Travel Regulations

Every Compliance Standard. Built In.
Not Bolted On.

Federal departments follow the Federal Travel Regulation (FTR). But municipalities, K-12, and universities operate under different frameworks, like state travel policies, OMB Uniform Guidance, and sponsor-specific grant requirements. ExpenseAnywhere® Gov is designed to handle all of them.

Federal Government — FTR / JTR
📋
Full FTR 300–304 Policy Compliance
Every expense validated against Federal Travel Regulation requirements automatically. Policies pre-configured to FTR standards — no manual checking or post-processing required.
FTR 300–304
💰
Automatic CONUS Per Diem Updates
GSA publishes updated CONUS per diem rates each October. ExpenseAnywhere® Gov automatically syncs every rate update — your finance team never manually updates a spreadsheet or risks applying outdated per diems.
GSA Rates · Auto-Sync
🌍
OCONUS Per Diem Rate Management
OCONUS rates from the DoD Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) automatically maintained. Foreign travel per diems always current — including theater-specific allowances.
DoD PDTATAC
✈️
All Federal Travel Types Supported
Temporary Duty (TDY), Permanent Change of Station (PCS), local travel, and emergency travel — all expense categories and calculation rules pre-built for every federal travel type.
TDY · PCS · Local
🔍
OIG & GAO Audit-Ready Reporting
Every expense generates a complete, immutable audit trail: who submitted, what was claimed, what policy rule applied, who approved, and when payment was made. Respond to OIG or GAO inquiries in hours, not weeks.
OIG · GAO · Audit Trail
💳
GSA SmartPay Government Card Integration
Full integration with GSA SmartPay travel card programs. Daily transaction feeds auto-imported, reconciled, and matched to receipts — maintaining itemized documentation required by federal travel card policy.
GSA SmartPay
🏛
Grant-Funded Travel Documentation
For agencies and contractors with federally-funded grants, grant-specific expense coding, allocation documentation, and reporting required for federal grant compliance and audit defense maintained automatically.
Federal Grants · 2 CFR
📊
OMB Travel Data Reporting
Comprehensive analytics for agency travel managers — spend by department, trip purpose, cost center, and employee. Data-driven insights supporting OMB and agency travel management reviews.
OMB Reporting
🔒
FISMA-Aligned Security Controls
Federal Information Security Management Act security controls applied across the platform. HIPAA compliant, SOC 2 Type II audited, and PCI-DSS certified. Data handling meets federal information security standards.
FISMA · HIPAA · SOC2
Public Sector — State, Local & Education
🏛
State & Municipal Travel Policy Compliance
Municipalities, counties, and state agencies operate under state-level travel regulations — not FTR. ExpenseAnywhere® Gov supports configurable state per diem tables, state procurement rules, and OMB 2 CFR Part 200 requirements for grant-funded travel, so every jurisdiction stays compliant under its own framework.
State Travel Regs · OMB 2 CFR 200
🏫
K-12 School District Travel Compliance
K-12 districts follow state department of education travel policies and federal education grant requirements — including Title I, IDEA, and EDGAR (Education Department General Administrative Regulations). ExpenseAnywhere® Gov enforces grant-specific expense coding, board-approved authorization workflows, and documentation trails required for federal program audits.
Title I · IDEA · EDGAR
🎓
University & Higher Education Travel Compliance
Universities and colleges with federally-funded research follow OMB Uniform Guidance (2 CFR Part 200), the Fly America Act for international travel on federal grants, and sponsor-specific requirements from NSF, NIH, DOE, and other federal agencies. ExpenseAnywhere® Gov tracks Indirect Cost Rate (IDC) allocations, enforces sponsor travel restrictions, and generates the documentation required for federal grant closeouts and A-133 audits.
2 CFR Part 200 · Fly America · NSF/NIH
CONUS & OCONUS Per Diem

Never Calculate a Per Diem by Hand Again

Manual per diem management is one of the highest-risk areas in federal T&E compliance. Outdated rates, rounding errors, and policy misapplications are common — and expensive during audits. ExpenseAnywhere® Gov eliminates all of it.

1
GSA CONUS Rate Auto-Sync
GSA publishes CONUS per diem rates for hundreds of U.S. localities each fiscal year. ExpenseAnywhere® Gov automatically syncs every rate update. Your per diems are always aligned with the current GSA schedule, with zero manual intervention.
2
DoD PDTATAC OCONUS Rate Management
OCONUS per diem rates for international federal travel are published monthly by the DoD's PDTATAC. ExpenseAnywhere® Gov keeps every country's rates current, including tax and incidental adjustments.
3
Proportional Per Diem Calculation
FTR requires specific proportional calculations for first and last travel days, partial-day meals, and M&IE vs. lodging splits. All calculations applied automatically, correctly, every time — no spreadsheets.
4
Per Diem Deviation Documentation
When travel requires deviation from standard per diem rates, such as authorized actual expense reimbursement, justifications are documented and the required approval trail maintained for audit purposes automatically.
FY2025 CONUS Per Diem Rates — Auto-Synced from GSA
City / CountyM&IELodgingTotalStatus
Washington, D.C.$79$179$258Auto
New York, NY$79$231$310Auto
San Francisco, CA$79$200$279Auto
Chicago, IL$79$163$242Auto
Los Angeles, CA$79$182$261Auto
Standard CONUS$68$107$175Auto
↻ Last synced from GSA.gov: Today, 6:00 AM EST
Public Sector Segments

Every Public Sector Organization Has Unique Requirements

Federal agencies, defense contractors, state & local government, non-profits, K-12 schools, and universities each operate under different compliance frameworks. ExpenseAnywhere® Gov is pre-configured for each.

✓
Full FTR 300–304 policy enforcement — every employee expense is validated against Federal Travel Regulation requirements automatically at the point of submission.
✓
Automatic CONUS/OCONUS per diem management — GSA and PDTATAC rate updates sync automatically; your finance team never manually updates a rate table.
✓
TDY, PCS, and local travel expense types — all federal travel categories pre-built with correct calculation rules and documentation requirements.
✓
GSA SmartPay card integration — daily transaction feeds from government travel cards, auto-reconciled with receipts and per diem documentation.
✓
OIG and GAO audit-ready documentation — immutable audit trails support Inspector General and Government Accountability Office reviews; respond in hours not weeks.
✓
Multi-agency and departmental workflows — configurable approval hierarchies for agencies with complex departmental structures and cross-bureau reporting.
✓
OMB travel data reporting — agency-level analytics supporting Office of Management and Budget travel reporting requirements.
Federal Agency Snapshot
$0
Manual per diem calculation errors
All rates auto-synced from GSA and DoD PDTATAC daily.
100%
FTR compliance on every expense
Automatic policy validation before submission.
<4h
Audit response time
Complete OIG/GAO documentation generated on demand.
🛡 FTR 300–304 · GSA SmartPay · OMB Reporting.
✓
Configurable public sector policy frameworks — policy rules adaptable to a wide range of public sector organizations, regulatory requirements, and reporting mandates.
✓
Multi-entity and multi-department workflows — manage T&E across complex organizational structures with varying approval hierarchies and budget centers.
✓
Transparent spend reporting for public accountability — generate reports designed for public transparency requirements, oversight committees, and internal audit boards.
✓
Government card program integration — connect existing government-issued cards with daily transaction feeds, auto-reconciled and audit-documented.
✓
Public procurement compliance documentation — purchase documentation trails required by procurement law maintained automatically throughout the process.
✓
Budget control and pre-travel approval — enforce spend limits and budget availability checks before travel is approved, preventing overspend before it happens.
Public Sector Snapshot
100%
Audit trail completeness
Every expense, approval, and payment archived automatically.
Real-Time
Budget visibility
Live spend tracking against allocated departmental budgets.
Auto
Procurement documentation
Compliance records maintained without manual effort.
✓
Joint Travel Regulations (JTR) compliance — DoD-specific travel rules for contractors and civilian personnel configured out of the box, covering all chapters.
✓
DCAA audit trail requirements — Defense Contract Audit Agency requires detailed documentation; complete, immutable records generated automatically on every transaction.
✓
Contract-specific cost allocation — expenses allocated to specific contract numbers, CLINs, or cost centers for accurate DCAA billing, reporting, and audit defense.
✓
Security clearance compatibility — access control and data segregation designed for environments with classified and unclassified travel requirements.
✓
OCONUS travel for deployed personnel — full OCONUS rate management including theater-specific allowances and hazardous duty travel considerations.
✓
FISMA-aligned data handling — Federal Information Security Management Act security controls applied across the entire platform infrastructure.
Defence Contractor Snapshot
DCAA
Audit-compliant cost documentation
Every expense linked to contract number and CLIN.
JTR
Joint Travel Regulation compliance
DoD civilian and contractor rules pre-configured.
FISMA
Federal security control alignment
Data handling meets federal information security standards.
✓
State-specific per diem and mileage rate support — state travel policies vary significantly; ExpenseAnywhere® Gov configured to each state's published rules and regulations.
✓
Public procurement compliance documentation — purchase documentation trails required by state procurement law automatically maintained throughout the process.
✓
FOIA-ready documentation — Freedom of Information Act requests quickly satisfied with complete, searchable, and exportable expense records.
✓
Multi-department and multi-agency workflows — support for complex state organizational structures with varying approval hierarchies and budget codes.
✓
Use tax and public entity tax tracking — geo-code-based use tax compliance for public entities with specific tax treatment requirements under state law.
✓
Vendor payment compliance — prompt payment requirements and public sector vendor management rules supported natively across all payment workflows.
State & Local Government Snapshot
FOIA
Request-ready documentation
Complete expense records searchable and exportable on demand.
50
State-specific policy configurations
Adapted to each state's travel regulations and per diems.
Auto
Procurement audit trail
State procurement law documentation maintained automatically.
✓
Federal grant expense documentation — OMB Uniform Guidance (2 CFR 200) requirements for grant-funded travel automatically satisfied without manual tracking.
✓
Grant-specific cost allocation — every travel expense coded to the correct grant, award number, and program activity for federal reporting and audit defense.
✓
Single Audit (A-133) readiness — complete documentation supporting the Single Audit process for organizations receiving federal financial assistance automatically maintained.
✓
Foundation and restricted fund tracking — expenses allocated to restricted vs. unrestricted funds with documentation for foundation reporting and compliance.
✓
Multi-program approval workflows — separate policies and approval chains for different programs, departments, and funding sources within the same organization.
✓
Board reporting and transparency — comprehensive travel spend reporting for board-level oversight, donor reporting, and organizational accountability.
Non-Profit Organization Snapshot
2 CFR
OMB Uniform Guidance compliance
Federal grant expense requirements satisfied automatically.
A-133
Single Audit documentation ready
Complete grant allocation records on demand.
100%
Grant fund segregation
Restricted and unrestricted funds tracked separately.
✓
District-specific travel policies — school district travel rules, board-approved per diem rates, and administrator approval requirements configured precisely to district policy.
✓
Title I and federal program expense tracking — expenses funded by federal education grants (Title I, II, III, IV) automatically coded and documented for compliance reporting.
✓
Athletic and extracurricular travel management — specialized expense categories and approval workflows for school sports teams, field trips, and student activity travel.
✓
State education department compliance — reporting and documentation aligned to state department of education requirements and annual audit processes.
✓
Multi-school and multi-site workflows — manage T&E across multiple schools within a district with centralized visibility and per-school budget controls.
✓
Board and superintendent reporting — travel spend reports formatted for school board review, superintendent oversight, and public transparency requirements.
K-12 School District Snapshot
Title
Federal education grant compliance
Title I, II, III, IV expense coding and reporting built in.
100%
District policy enforcement
Board-approved rates and rules applied automatically.
Zero
Manual grant tracking errors
Automated allocation eliminates mis-coding risk.
✓
Faculty and researcher travel policies — separate policies for different employee categories (faculty, staff, graduate researchers, visiting scholars) with appropriate approval chains.
✓
Sponsored research grant compliance — NSF, NIH, DOE, and other federal sponsor requirements for travel documentation automatically satisfied for every grant-funded trip.
✓
Indirect cost rate (IDC/F&A) tracking — travel expenses coded for correct indirect cost treatment, supporting accurate F&A rate proposals and award compliance.
✓
Student and athletic travel management — specialized categories and workflows for university athletic programs, student organization travel, and conference participation.
✓
Multi-college and departmental hierarchy — complex university org structures with college-level, department-level, and PI-level approval chains fully supported.
✓
Single Audit and A-133 readiness — complete documentation supporting the Single Audit process for universities receiving federal financial assistance over $750K annually.
University Snapshot
NSF/NIH
Federal sponsor compliance
Travel documentation meets all major sponsor requirements.
IDC
Indirect cost tracking
Correct F&A rate treatment applied automatically.
A-133
Single Audit ready
Complete grant allocation documentation on demand.
Customer Case Study

$3.2M Recovered.

74% Faster Reimbursements.

A global energy services firm managing thousands of field employee expense reports monthly deployed ExpenseAnywhere® across multiple compliance frameworks. The result: millions in recovered T&E leakage, dramatically faster cycles, and near-perfect policy compliance — with a fully audit-ready process from day one.

Read the Full Case Study →
$3.2M
Annual T&E leakage recovered
74%
Faster reimbursement cycles
87%
Lower cost per expense report
97.4%
Policy compliance rate
"The compliance automation alone justified the entire platform cost. We went from manual per diem spreadsheets and audit anxiety to full automated compliance and complete audit readiness in weeks."
— VP Finance & Compliance · Global Energy Services Corp
The Change You Need

Government T&E: Then vs. Now

The gap between how most agencies manage T&E today and what's possible with intelligent automation is significant — and costly during audits.

❌ Today: Manual Government T&E
  • Finance staff manually look up CONUS rates from GSA PDF tables each fiscal year.
  • Per diem calculations done in spreadsheets — rounding errors are common.
  • Travel card statements reconciled manually at month-end with no audit trail.
  • Audit documentation compiled under pressure during OIG or GAO reviews.
  • Grant-funded expenses tracked in separate systems from non-grant travel.
  • Approvals managed via email chains with no digital audit trail.
  • Employees wait weeks for reimbursement due to manual processing bottlenecks.
  • Policy violations discovered during audits — not at the point of submission.
✓ With ExpenseAnywhere® Gov
  • CONUS/OCONUS rates auto-synced from GSA and DoD PDTATAC daily — always current.
  • Per diems calculated precisely per FTR with zero manual input or rounding risk.
  • Government card transactions reconciled automatically each day with full documentation.
  • Complete audit trail generated on demand in hours — not weeks of manual compilation.
  • Grant-specific expense allocation and OMB Uniform Guidance compliance built in.
  • Configurable digital approval workflows with full audit documentation and timestamps.
  • Employees reimbursed in days — not weeks — with near-touchless.
  • AI flags every policy violation before submission — not after an audit finds it.
Government Corporate Card

Use Your Existing Card — or Add Ours.

Already operating GSA SmartPay or other government travel card programs? ExpenseAnywhere® Gov connects directly — no replacement, no disruption to your procurement processes. Or add the ExpenseAnywhere Corporate Card with native FTR-compliant integration from day one.

  • Bring your existing government card (GSA SmartPay, Amex, Visa, Mastercard) daily transaction feeds auto-reconciled with travel receipts and FTR expense categories, zero manual work.
  • ExpenseAnywhere Corporate Card (optional add-on) available for agencies needing a new card, with built-in FTR compliance and native platform integration.
  • Itemized per diem vs. actual expense tracking full documentation of how each charge relates to FTR per diem or actual expense authorization.
  • Mandatory-use policy enforcement for agencies with mandatory travel card policies, non-compliant cash reimbursements flagged automatically.
  • Real-time spending alerts for supervisors agency travel managers receive instant notifications for out-of-policy charges before they become audit findings.
  • PCI-DSS certified security throughout federal-grade payment security applied to every transaction, every government card, every entity.
Or connect your GSA SmartPay · Amex · Visa · Mastercard government card
Daily
Card data sync
PCI-DSS
Certified security
FTR
Auto-reconciled
Security & Compliance Certifications

Federal-Grade Security, Out of the Box

ExpenseAnywhere® Gov holds the security certifications required to operate within federal and regulated public sector environments — without custom security reviews or lengthy procurement exceptions.

🛡
FTR Compliant
Full Federal Travel Regulation Parts 300–304 compliance built into the platform architecture
📋
FISMA Ready
Federal Information Security Management Act security controls applied across all platform infrastructure
🔒
HIPAA Certified
HIPAA compliance for healthcare agencies and public sector health organizations handling PHI
💳
PCI-DSS Certified
Payment Card Industry Data Security Standard certification for all government card transaction handling
📊
SOC 2 Type II
Independent annual SOC 2 Type II audit covering security, availability, and confidentiality controls
🏛
AFI-2025111
Available through AFI Master Agreement via Edge Public and Civic Marketplace — streamlined procurement
📁
OIG/GAO Ready
Complete, immutable audit trails supporting Inspector General and Government Accountability Office reviews
🌐
GDPR Compliant
For international government agencies and organizations operating in EU jurisdictions requiring GDPR compliance
Testimonials

Public Sector Organizations,
Transformed T&E Operations

Federal agencies, defense contractors, state governments, and universities trust ExpenseAnywhere® Gov to run FTR-compliant T&E at scale.

★★★★★
"We eliminated every manual per diem spreadsheet. The GSA rate auto-sync alone saved our team hours each month — and we went into our first OIG review completely prepared. The audit took days, not weeks."
RH
Rebecca Hartley
Director of Finance · U.S. Federal Agency · 2,400 employees
★★★★★
"DCAA compliance used to require dedicated staff maintaining manual cost allocation records. ExpenseAnywhere® Gov automated all of it. Our DCAA audit was the smoothest in 10 years."
TK
Thomas Kim
VP Finance · Defense Contractor · 1,800 employees
★★★★★
"Our researchers can now submit travel expenses against any of 40+ active grants without knowing the grant coding rules. ExpenseAnywhere® Gov handles all the compliance documentation automatically."
ML
Maria Lopez
Controller · Research University · 5,200 faculty & staff
Frequently Asked Questions

Government T&E Questions,
Answered

GSA publishes updated CONUS per diem rates at the start of each federal fiscal year (October 1). ExpenseAnywhere® Gov automatically syncs with the GSA rate database, updating all per diem configurations in real time — no manual intervention, no rate table updates by your finance team. For OCONUS rates, we sync with the DoD PDTATAC monthly publication schedule. Your per diems are always accurate and defensible.
AFI-2025111 is an AFI Master Agreement that makes ExpenseAnywhere® Gov available to eligible government and public sector organizations without the need for a standalone procurement process. The platform is accessible through Edge Public and the Civic Marketplace. This significantly accelerates time-to-contract for agencies and contractors operating within AFI-compatible procurement frameworks. Contact us to verify eligibility and initiate procurement through AFI-2025111.
Yes. ExpenseAnywhere® Gov can be configured to apply FTR rules to civilian agency employees and JTR rules to DoD contractors or civilian DoD personnel within the same platform deployment. Policy rules are applied at the user profile level — based on agency, position, travel type, and contract — so each traveler is automatically governed by the correct regulatory framework without any manual configuration at the time of expense submission.
Every expense report generates an immutable, timestamped audit trail that includes: the original receipt image, the OCR-extracted data, the policy rule applied, the contract number and CLIN allocation, the approval chain with timestamps, and the payment record. This complete record is stored indefinitely and exportable on demand — providing exactly the documentation required to satisfy a DCAA audit without additional preparation work.
Yes. ExpenseAnywhere® Gov connects directly to your existing GSA SmartPay program and other government-issued card programs via daily transaction feeds. Every charge posts automatically, reconciles to receipts, and is FTR-validated — with the itemized documentation required by federal travel card policy. The ExpenseAnywhere Corporate Card is available as an add-on for agencies needing a new card, but replacing your existing government card program is never required.
ExpenseAnywhere® Gov includes built-in support for OMB Uniform Guidance (2 CFR 200) grant expense requirements. Travelers select the grant or award number at the time of submission, and the platform automatically applies the correct grant-specific policy rules, cost allocation codes, and documentation requirements. For universities, we also support NSF, NIH, DOE, and other major sponsor-specific requirements, as well as the indirect cost (F&A) rate tracking needed for award compliance and rate proposals.
Start Your Public Sector Evaluation

Ready to Eliminate Manual Compliance
and Modernize Government T&E?

Federal agencies, defense contractors, state governments, and universities across the country have replaced manual per diem spreadsheets and audit anxiety with automated FTR compliance and complete audit readiness.

Schedule Public Sector Demo → See Enterprise Edition
🏛 AFI-2025111 Available 🛡 FTR Compliant 📋 FISMA Ready 💳 GSA SmartPay Compatible
Schedule Gov Demo →