ExpenseAnywhere - ExpenseAnywhere

ExpenseAnywhere^®

One-click automated expense reporting

AI, Machine Learning, and Advanced OCR Driven Technology Solutions for End-To-End Automation of Travel and Expense Management Processes and Payments

ExpenseAnywhere® is a cloud-based web and mobile solution that completely automates travel and expense management processes and delivers fully audited expense reports ready for payment in seconds.

ExpenseAnywhere® is a One-Click, Touchless solution. It automatically attaches receipts to the expenses, performs hotel folio break-out, allocates expenses to accounting lines, validates expenses and receipts with the corporate policies, and creates an audited expense report ready for submission at the speed of the Internet!

ExpenseAnywhere®, when combined with various online travel booking tools in various geographic markets, provides a comprehensive solution for booking travel and managing expenses.The travel data is automatically directed to ExpenseAnywhere® to create in one-click a travel authorization request for approval of the total cost of travel, while the booked data is used to validate the expenses and reporting.

As a cloud solution, the data is stored and secured by advanced technologies and is accessible 24x7 from anywhere using a PC, laptop, tablet, or smartphone.

One-Click Expense Report

A fully audited expense report can be generated in seconds on the web and Mobile

Consider, the time (and thus cost) savings that the One-Click Solution provides throughout your organization: for employees, managers, auditors, and finance! Think of the corporate efficiency unleashed with this solution, besides reducing training and support costs!

Wait No More! Take the next step.

Get In Touch Request A Demo

A Global Solution For The Global Enterprise

ExpenseAnywhere is a one code-base for deployment in any country. The application has built-in configurations that support all currencies, languages, time zones, date formats, country-specific tax, and other regulatory reimbursement policies. Whether your organization is local or global, ExpenseAnywhere® has you covered!

Get in touch

*The logos shown above are for reference only and belong to their respective owners

Major Features

Online Travel Booking

ExpenseAnywhere integrated with several robust, comprehensive online travel booking systems in various geographic markets provides an integrated travel and expense solution. In addition, the solution can be integrated with client-specific online travel booking systems. Integrated with Rails in Europe and China, ExpenseAnywhere users can book rail travel within the solution. The booked data and receipts are automatically forwarded to ExpenseAnywhere for expense creation and reconciliation.

Pre Travel Request & Approval - ONE CLICK SOLUTION

Pre-Travel Approval provides upfront control of the total cost of travel. The solution supports different configurations of travel requests, including integrated with online booking systems, Travel-desk managed reservations, or TMC- directed travel bookings.

One-Click, Touchless Expense Reporting

ExpenseAnywhere One-Click, Touch-Less Technology delivers in a few seconds a fully verified, validated, and audited “PERFECT EXPENSE REPORT” ready for submission and payment.

Corporate Cards

Integrated with AMEX, VISA, and MasterCard, ExpenseAnywhere receives daily transaction files and provides robust spend allocation and reconciliation. ExpenseAnywhere is fully compliant with PCI-DSS.

Receipt Management

ExpenseAnywhere users can forward expense receipts using any of the following: the ExpenseAnywhere App (iOS and Android), scan, email, or fax. There is no limit on the number of receipts submitted.

Policy Compliance

The policy management tool empowers the corporate admins to specify, set, and manage profile-based policies. The solution validates each expense and its receipt with the specified policies, highlighting policy exceptions and deducting non-reimbursable expenses to deliver a fully audited expense report.

Mileage Tracking

ExpenseAnywhere is integrated with GPS-based maps to provide quick and precise mileage computations, eliminating guesses and estimates on reported business mileage.

Multi Currency Support

ExpenseAnywhere performs automatic currency conversion to facilitate reconciliation and payments. The system tracks the expense currency, the operational business currency, and the user reimbursement currency. For FOREX advances, the system tracks the purchase exchange rate and subsequent conversion rates into other currencies to provide accurate reconciliation and management of the FOREX spend.

ERP Integration

ExpenseAnywhere provides a turnkey solution fully integrated with client ERP systems. Over the years, we have integrated with most of the accounting, Payroll, and ERP systems.

Multi-level Approvals

With a built-in configurable Workflow Processor, the solution can be configured for the client-specific approval process. In addition, the system provides a quick and easy review of expenses, including approving or rejecting an expense item on a report.

Email Notifications

ExpenseAnywhere Messaging Module can be configured to trigger email notifications in different languages. The email notifications are classified as follows.
1. Informational emails.
2. Action emails
3. Reminder emails and
4. Task status emails.

Powerful Analytics

Make informed decisions with configurable dashboard charting and reporting. The Analytics Module provides many standard reports for 360˚ analysis, policy exceptions, accrual reporting, card usage and reconciliation, mileage reports, tax reports, etc. In addition, the adhoc reporting capability permits users to create, save, and run reports of their choice.

Pay Service

ExpenseAnywhere supports various payment rails to provide on-time payments to corporate cards and reimburse employees across the globe.

Proxy and Delegate

The Proxy feature empowers executives to permit a proxy to enter expenses (and/ or submit) on their behalf. Approvers can also assign a delegate (alternate) to act on their behalf to approve employee expense reports.

Mobile App

The ExpenseAnywhere app for iOS and Android provides complete duality with the Web App. Users have the option of using the Web or their mobile phones!

Country Specific Tax Tracking

ExpenseAnywhere® can be configured to track and report country-specific taxes (VAT/ GST/ HST/ PST/ QST/IGST). Additionally, it provides a comprehensive tax reclamation service that assesses and helps reclaim the taxes paid, effectively recognizing the otherwise lost revenue.

Culture and Languages

ExpenseAnywhere® supports all languages, currencies, time zones, date formats, and country-specific regulatory policies. Users can select a language of their choice to create and submit expense reports. Then, approvers can review them in a language of their choice.

USA Federal Travel Regulations

ExpenseAnywhere completely supports the federal travel regulations. In addition, it includes support for various travel types and automatic updates for CONUS/ OCONUS per diem rates.

Say goodbye to your all inefficient solutions and hello to
ExpenseAnywhere®

Get In Touch Request A Demo

Client Speak

“So Automated! So efficient! So Fast! … I spent about 2 minutes from the start to submit my weekly expense report. I believe my average time to do an expense report previously was perhaps 12-15 minutes. That would mean the new version of EA is saving me 10-13 minutes. Assuming my results are similar to the experiences of others, it would mean a savings of ~200 hours/week for 100 people submitting expense reports. Staggering cost savings, indeed.”

DAVE JONES, PROJECT MANAGER - KONICA MINOLTA